FAQ: KASK Kayak Fest 2017- Ponui Island

KASK Kayak Fest 2017

Frequently Asked Questions (FAQ) and important information

KASK Kayak Fest 2017- Ponui Island
25th annual KASK New Zealand Sea Kayaking Forum – for those passionate about paddling


Registration closed


This document has important information and frequently asked questions (FAQ) you need to know about the event activities, venue and how to get to KASK Kayak Fest 2017 – Ponui Island.

  • Please ensure you read this information carefully, so you get maximum enjoyment from the event
  • Take careful note of the biosecurity matters you need to deal with before you leave home

Registered paddlers have received detailed information about the event, & how/ when to get there.  The Organising Committee will be on the island from Thursday, if you need to make contact we recommend that you contact one of us DIRECTLY by phone or text from Thursday onwards:

  • Shaun Maclaren (Chairman) 021 286 7412
  • Chris Breen (Deputy) 022 647 9583
  • Pauline Ross (Control) 021 283 3674

Introduction

Event registration

What is included in the registration fee:

What is NOT included in the registration fee:

The Venue: Ponui Island camp

Getting to the launch point – Kawakawa Bay

Parking at Kawakawa Bay

Getting from launch spot to the Ponui Island campsite

Biosecurity requirements

Back to Basics Camping

What catering is included? What food or drink do I need to bring?

Suggested gear list

Event activities

What’s in the program for me?

Things to do if you get there early

Risk Management – Bad weather / Plan B

Cancelling your registration

Introduction

KASK Kayak Fest 2017 (the 25th annual KASK New Zealand Sea Kayaking Forum) will be held on a treasure island hidden in the Hauraki Gulf over the weekend of 3 – 5 March 2017.  The event will be unique, memorable with plenty of opportunities to paddle, share ideas and learn on and off the water.

KASK Kayak Fest 2017 – Ponui Island is an event with an emphasis on paddling skill development. It is an opportunity for paddlers with differing skills to ‘rub shoulders’ with legends and be able to “to take their paddling to another level”.

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Event registration

The event registration is done here. You can pay for the event by credit card/PayPal or direct credit.

The registration fee is $280.

You don’t have to be a KASK member to attend the event.

Additional information will be emailed to you on registration or as and when it becomes available.

What is included in the registration fee:

  • Parking in a paddock at Kawakawa Bay.
  • Camping fees for a back-to-basics campground in Motunau Bay on Ponui Island. BYO tent and camping equipment.
  • Most meals – continental breakfast x 2, lunch x 2, dinner x 2, pre-dinner snacks, afternoon tea on Friday & Saturday, tea/ coffee. BYO paddling snacks and alcoholic or non-alcoholic drinks.
  • Training sessions on Saturday and Sunday.
  • Pub Quiz Competition on Friday night.
  • Guest speaker and musician on Saturday night.
  • In the event of extreme weather developing while on the island, and an attendee not being comfortable to paddle back to Kawakawa Bay, the option of returning you & your kayak to Kawakawa Bay by barge.

What is NOT included in the registration fee:

  • Kayaking, tent and camping equipment.
  • Paddling snacks, alcoholic and non-alcoholic drinks.
  • Non-paddling (ie motorised) arrival or departure from the island, except in the event of extreme weather developing while we are on the island as described above. We are able to accommodate a small number of attendees who need to arrive or depart by motorboat, or who forget something in their car. Passengers on the motorboat will be charged an amount to recover costs.

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The Venue: Ponui Island camp

We are privileged to be staying on privately-owned Ponui Island in the Hauraki Gulf.

Our hosts are David and Ros Chamberlin, and we are using the camp facilities owned by Scripture Union New Zealand (“SUNZ”).

The camp is in Motunau Bay on the southern end of the island, about 5 km (a 45 mins to 1 hour paddle) offshore from Kawakawa Bay.

Getting to the launch point – Kawakawa Bay

From the Hill Road exit on State Highway 1, it takes about 40 minutes to drive to the Kawakawa Bay launch point. For a map and directions click here to give you an easy route to take you to Kawakawa Bay.

Go to Wises Maps and enter the destination as ‘Kawakawa Bay Coast Road’.

  1. From State Highway 1 – head north east to Hill Road (the gardens will be on your left) for 0.7km
  2. At the roundabout, take the 2nd exit onto Pacific Coast Highway/Stratford for 8.7km
  3. At the roundabout, take the 2nd exit onto West Road for 4.1km
  4. Turn left onto Papakura-Clevedon Rd for 1.4km, passing through Clevedon township
  5. At the roundabout, take the 2nd exit onto Clevedon-Kawakawa Road for 16km
  6. Continue straight onto the Kawakawa Bay Coast Rd for 4.3km

For further details, we recommend that you go to www.wises.co.nz and enter ‘Hill Road, Manukau City’ as your starting point and ‘Kawakawa Bay Coast Road’ as your destination.

Upon arrival at Kawakawa Bay, proceed further along the coastal road towards the launch point which is adjacent to 35 to 39 Kawakawa Bay Coast Rd.

See map below:

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Parking at Kawakawa Bay

Parking has been arranged on a nearby private properties, at no further cost to you. They are within close walking distance of the launch site.

Guides will meet you at the launch site, assist in the unloading of your kayak from your vehicle and direct you to the nearby private parking. A guide will be there to advise you where to park.

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Getting from launch spot to the Ponui Island campsite

Paddling to the camp site:

The distance from the launch site to the campsite at Motunau Bay, Ponui Island is 5 kilometres direct. See Map here.

We expect all attendees to be capable of paddling to and from the island, in a supportive group (pod) or solo (if you wish). It is specifically asked that no crossing leaves before midday.

To assist you with your paddle plans, there will be guides available to take pods across the channel to Motunau Bay leaving the Kawakawa Bay launch site at midday (on the high tide) and thereafter every 20 mins until 3pm.

Getting to the camp site without paddling:
We have very limited spaces for non-paddlers – such as guest speakers – to get to and from the island by motor-boat.  If you forget something at your car, you may be able to use the motor-boat to return to shore however, there will be a $50 charge to cover the boat hire & fuel costs. Please speak to the event organisers if required.

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Biosecurity requirements

Kauri dieback disease: 

Any gear (especially footwear) that has been used in areas that may harbour Kauri dieback disease must be disinfected before touching the island.  Please take care of this at home.  There will be a ‘Trigene’ spray and hard brush available onsite at the camp building as a “last resort” cleaning opportunity – do not allow any suspect shoes to touch the island until they have been treated.

Pests:

The island is one of the “treasure islands” of the Hauraki Gulf. Pests threaten the native wildlife thriving in the Hauraki Gulf and they can accidentally arrive with you – in or on your footwear and gear. So before you leave home, and between islands if you are travelling on after the forum:

  • Check your kayak and gear for rats, mice, ants, and skinks.
  • Clean any dirty gear and footwear – remove all soil and seeds. That includes your tent, ground sheets and sleeping bags.
  • Pack all food into sealed (preferably hard plastic) containers.
  • Make sure your bags have no holes, and if zipped that the zip works. Seal any holes with tape e.g. tape up drawstring closures.
  • Never leave bags open and unattended when you pack. No loose items – pack your sleeping bag into a sealed bag.
  • Take a spare plastic bag for your rubbish.

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Back to Basics Camping

I know I am camping in a back-to-basics environment. What should I bring?

Camping Gear: Bring your normal camping gear, except for cooking equipment. Refer to suggested gear list later in this document.

Drinking Water: Potable drinking water is available and is sourced from underground springs, it does not need to be boiled or treated.  The only water taps are at the camp buildings, there are none spread around the campsite, so bring a water bottle.

Alcohol and Smoking: Moderate use of alcohol is permitted on the island.  Smoking is not permitted in the camp buildings, and care is required if smoking on the island due to extreme fire risk in March.

If you must smoke – please take your cigarette butts home with you.

Electrical Appliances and Chargers: You must not bring any heating appliance that you expect to plug into the electrical systems at the camp building – the power supply cannot cope with such items.  That includes kettles, toasters, hair dryers or straighteners. As there are limited power sockets in the buildings, a generator with limited power boards will be available for the charging of cell phones, cameras, laptops etc.

Toilets and Showers: There are long drop and composting toilets spread along the main camping area.  Toilet paper is provided. Do bring your own soap or hand sanitizer.

There are two enclosed showers at the camp buildings, you may wish to bring your solar shower bag if you have one. There is a communal row of outdoor basins at the camp buildings for teeth washing and similar.

Rubbish: Everyone is responsible for their own rubbish, what we take onto the island, we must take off – except for human waste.  Communal waste in the camp building will be taken off island by the Committee. Attendees are responsible for any other waste they generate – that includes bottle tops (if you bring extra drinks) and cigarette butts.

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What catering is included? What food or drink do I need to bring?

Meals will be supplied by a professional catering company who will be transporting all food to the island location.

Special dietary requirements such as Gluten Free, Vegetarian, Lactose Intolerant etc. must be ordered at the time of registration so they can be brought to the island.

Meals will be Buffet Style with a delicious menu designed to suit most tastes.

All plates, cups and cutlery will be disposable so you do not need to bring your own. The main reason behind this, is that due to the rugged nature of the kitchen facilities and to reduce catering costs in this offshore environment we are going with this rather than go the reusable way.

The following meals are provided and included in your registration fee.

FRIDAY – Afternoon tea (if you are here in time…), pre-dinner snacks, dinner, dessert.

SATURDAY –  Breakfast, packed lunch, afternoon tea, pre-dinner snacks, dinner, dessert.

SUNDAY – Breakfast, packed lunch.

Meals will be served with tea, coffee and water.

If you require any food or drink other than what we are providing, then you will need to bring it.

There are no shops on the island, so no opportunity to buy anything.

You may want to bring on-water snacks, alcoholic drinks to accompany dinner or other drinks of your choice.

You will need to bring your own drink bottle and thermos for filling and taking with you on the paddling sessions.

Refer to suggested gear list later in this document for other food/ drink you may wish to bring.

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Suggested gear list

Your gear list should include (but not be limited to):

  1. Kayak and all relevant kayaking gear
  2. Tent, sleeping mat, sleeping bag etc
  3. Torch/ head torch
  4. Sunblock and bug spray
  5. Hand sanitizer/ soap
  6. Water bottle
  7. Thermos – if you wish to have a hot drink during the day sessions (as lunch will generally be held away from the camp buildings)
  8. Paddling snacks, any other snacks or special food items you wish to bring
  9. Alcoholic/ non-alcoholic drinks – drinking water is available on the island, and tea and coffee are provided
  10. Something to take away any personal rubbish, including cigarette butts if relevant
  11. (optional) Solar shower if you don’t wish to wait to use the beach rinse-off shower or the two showers provided

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Event activities

What’s in the program for me?

At this stage the program is still being formulated and finalised – it is a melting pot of ideas, with instructors, speakers, and demonstrators being chosen and contacted. We will update this page as we progress.

What we can promise you is:

  • You will be challenged, inspired, stimulated, and encouraged to try new things, harder things. You will not just participate but contribute. There will be opportunity to learn or re-learn from the best, to fine-tune and hone your skills, and try things not just once, but twice.
  • You will get wet! You’ll be on the water and in the water and ‘on your toes’ as you are introduced to different skills under the banner of white stuff, manoeuvres, rolling and rescues. And if you are already a pro at all of that then try something different like Greenland paddling or navigation… or help out.
  • You will be surrounded by a bunch of folk like yourself – passionate about and addicted to sea kayaking, all fired up to learn, to share knowledge and skills, to help each other achieve.
  • You will be instructed by or sit at the table and converse with people who may have paddled around the odd island or two (the Aleutians or Australia or perhaps Stewart?), camped in bear territory (polar, black, brown), seal-launched with seals, sweated it out in Mexico or Tahiti, wrestled crocodiles, photographed birds in Arctic and Antarctic waters, or represented NZ at the Olympics…
  • You will have fun; come, make your boat dance and your heart sing.

More details here: Program

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Things to do if you get there early

If I plan to arrive early or stay in the region after the weekend – what is there to do or see in and around Kawakawa Bay and the surrounding areas?

Kawakawa Bay is on the ‘Pacific Coast Highway’ – a popular tourist route skirting the shores of the Hauraki Gulf and Firth of Thames.  You will find many activities to do around the area, such as the Te Ara Moana ‘Sea Going Pathway’ or kayak and stay for a few days on Rotoroa Island, the ‘Jewel in the Crown’. Onshore there are places to stay in Kawakawa Bay itself, Clevedon, Waitawa, one of Auckland’s regional parks and Orere Top Ten Campsite are close at hand and easily accessible.

So let your Google fingers do the walking to check out options.

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Risk Management – Bad weather / Plan B

What if the weather turns rough, and I am not comfortable paddling back to Kawakawa Bay at the end of the event?

In the event of extreme weather developing while on the island, and an attendee not being comfortable to paddle back to Kawakawa Bay in a supportive group, there is the option of returning you & your kayak to Kawakawa Bay by barge. The determination of “extreme weather” is at the discretion of the organizing team, and there would be no charge for this service.

Is there a Plan B if the weather is too extreme for Ponui Island?

In the event of extreme weather being forecast for the whole weekend, a Plan B will be put into action with the event being held at the Orere Top Ten Campsite.

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Cancelling your registration

If you need to cancel your registration, you must let the event committee know in writing. Please email us at kayakfest@kask.co.nz

Refunds will be paid as follows depending on when the cancellation email is received:

  • Cancellation up to 31 January 2017:

Full refund minus any credit card processing fees (if paid with credit card)

  • Cancellation between 1 February 2017 and 20 February 2017:

Refund of amount paid (less any credit card processing fees if paid with credit card) less $100 to cover committed costs – eg if you paid $280 standard registration, refund is $180

Further refund of the $100 if your place is filled (replacements to be allocated on first-cancellation-first-replacement basis) – this refund to be made after the event

  • Cancellation from 21 February 2017 onwards:

No refund – registrations have closed

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Last edit: 26/7/2016

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